Security

Corteges and Protection:

Vehicles allotted for security are:
For Heads of State or Government:
Two (2) cars will be allotted for the security personnel escorting the heads of State or Government and one (1) car for the national security.

Minister (Head of a delegation):
One (1) car for the escorting security personnel.

Places of Accommodation:
Security will be ensured at the residence places through control of entry posts and by ensuring non entry permission to persons and vehicles not authorized and holding gate passes.
Special trained task forces will inspect all the hotels and their rooms as well as ensuring safety of luggage, gifts and other things before delivery to heads of State, Government or of a delegation.
A control police check post will be erected near the Conferences’ Center to cater all services for the conference.

Doha International Airport:
Heads of State and Government will be accorded reception at Doha International Airport. The Security of persons and their aircrafts is maintained by monitoring the entrances of the region by use of inspection system of identification papers and documents.
It will be permitted for the vehicles of the heads of State and Government, the Vanguard Group and their luggage to enter to the interior areas of the airport.
Police officers from the Ministry of Interior will, in coordination with Protocol and Ceremonies Committee in the Organizing Committee, be charged with the responsibility of dealing with documents and procedures pertaining to arrival and departure of delegations to and from Qatar.
There will be coordination with Security Committee of the Conference and with Custom Office in Qatar, which are assigned the task of entry of communication systems into Qatar. They are also tasked with import of any matter required by the participating delegations.

Qatar International Conferences Center:
Admission to conference hall (Dafna) will be confined only to those who bear summit’s official delegation badges. Badges will define the number of member delegates, who are entitled to enter the Conference Hall (1+5), or as per the number of members of official delegations with less representation. They will be handed over special badges bearing the name of their respective countries, in addition to the official delegation badges.

Other Procedures:
The Ministry of Interior will be responsible for application of procedures and measurements that ensure safety of VIP and other participants at all places considered as part of the official program and also at areas of activities of the heads of State and Government.

Security of transport:
Protection is accorded to heads of State, Government and of delegations through security systems of the Ministry of Interior and of the Internal Security Forces (Lekhweya).

Security of the Conference and the Hotels:
Entry of Security Personnel, fire arms and communications, security and detection equipments into Qatar:
Security personnel arriving to Qatar on appointed dates must submit application forms for their accreditation. If necessary they must submit to the authorities in the State of Qatar and to the UN, duly filled application forms for permission to carry their fire arms and ammunitions (forms are attached).
Persons who apply for possession of fire arms and ammunitions will have their fire arms identified and marked on their passports to authenticate their licenses.

Weapons:
Only pistols with maximum ammunition will be permitted. To obtain the necessary licenses to bear arms, application forms for carrying fire arms must be filled along with a list indicating the name of the security personnel, who will bear the firearm  the type of the firearm, its trademark, country of origin, the size of its barrel, amount of ammunition and the ammunition belts. It will be permitted for only one security escort to enter the Conference Hall without a firearm.

Communication Equipments:
Delegations will be allowed to bring into Qatar portable and fixed systems of radio receivers and mobile broadcast boosters. Details of such equipments must be indicated in the attached license application forms. To obtain license for use of operational frequencies of UHF and VHF decision will be taken and related to delegations, defining the range and extent of operation frequencies, through their respective embassies or at the meeting to be held with the vanguard delegations.

Protection and Detection Equipments :
License must be obtained from Qatari security authorities for import of protection and detection instruments to Qatar, such as hand devices for detection of explosives. Details of such devices must be entered in the list of firearms and other related security equipments, which require prior permission from the security authorities in Qatar.

Luggage:
Luggage brought by heads of State and Government will be under protection of officers of Ministry of Interior, during transport from the airport to the residence place and from the residence place to the airport.

Conferences’ Center:
The security within the Center of Conferences will be the responsibility and competence of the security personnel of the UN.

Accreditation and Badges:
Badges issuing Office for Official Delegations:
The National Organizing Committee of Conferences will, in collaboration with the Protocol Section of the UN, open an office for issuing badges for the official delegations of all participants, at the car park of the Conferences’ Center for accreditation of delegations and for issue of badges w. e. f. November 21st, 2008.
This office aims to facilitate full knowledge of the identity of the participants for this reason the office found a comprehensive system of badges covering the security aspects, so as to ensure maximum protection of the official delegations. The badges are private and nontransferable and must be clearly shown throughout of the events in the conference meeting halls, in the Conferences’ Center and at checking posts and gates. Special badges for access to general discussions and meetings halls will also be issued.

Location and Access to the Conference Venues:
Details of entry the Conference Hall will be found on the following
website: www.qatar-conferences.org

Application forms for Registration for Issue of Badges for Official delegations:
The UN Office for Issuing Badges for Official delegations will start issuing the badges for the participants of the conference once it receives duly filled application forms as indicated (attached), from embassies of the UN member states, which have diplomatic missions in Qatar. Same procedure will be carried out by the UN member countries, which have no diplomatic missions in Doha, through their Permanent Representatives to the UN, or through the Permanent Representative of the State of Qatar to the UN in New York, or even through Qatar embassies accredited to their respective countries.
Application forms for issue of badges must be submitted before November 1st, 2008.

Notice :
Badges for members of delegations can be issued at the time of arrival to Doha from Badges Issuing Office at the car parking of Doha Sheraton Hotel. Application forms must be accompanied with two photographs of size 2X2 cm, one of which must be glued to the application form and the other must bear on its back the full name of the applicants.
Embassies of the UN member states accredited to Doha must submit dully filled application forms (attached) along with personal details of the participants to the Protocol Committee, which is responsible for reception procedures accorded to the heads of State and Government and of delegation at Doha International Airport, and also responsible for badges up to four officials. The Committee also will issue up to four (4) Badges for officials (including ambassadors accredited to Qatar). The Committee will also assume the responsibility of customs, passports and luggage procedures. Issue of Badges will be based on this information.
As for UN member states, which do not have diplomatic missions accredited to the State of Qatar, a support group will be formed to work along with Qatari officers to supervise the above mentioned procedures in order to issue badges for such countries. It is advised that applicants from such countries must collect their badges before November 10th, 2008.

Application forms for National and Foreign Press:
Members of foreign press accredited to work in Qatar and those who will temporarily be present in Doha during the conference, must submit duly filled specific application forms, along with two photographs of 2X2 cm size to media office of the UN.
Applications forms of the national press will be approved by Qatar News agency (QNA) by the same above mentioned procedures followed in case of foreign press.

The data contained in these forms will also be accessible from the following website:
www.un.com
HYPERLINK "http://www.security/" www.Security Committee.
HYPERLINK "http://www.organizaing/" www.organizaing Committee.
(It is advised that badges are delivered before November 10th, 2008).

Distinguished Badges:
Distinguished badges are worn only by the heads of delegation. Such badges are issued to them on their arrival to their residency.

Badges of Delegations:
Participants shall, with except of heads of State and Government, wear the badges of delegations, which shall indicate their respective categories (See attached application form) and only thus they can have access to places designated to their categories.
Badges for access to meeting halls are five(50Badgesonly(inadditionto a card issued for the head of the delegation).
Badges for access to the official residence of ahead of State or Government are issued to all members of his delegation.
Badges for participation in the conference are issued to all members of delegations.

Distinction of Vehicles:
Vehicles used during the conference are distinguished as follows:
Vehicles of heads of State and Government shall be Audi cars, bearing flags of the respective countries. Flags will be fixed on Audi cars.
BMW cars shall be for ministers accompanying the heads of State and Government.
Security cars of heads (heads of the delegation) will be Nissan 4X4.
Vehicles for transport of the members of the delegations will not be specified,intotalwillbefivehundreds(500)cars.Theywillplyinshuttling to and fro the sites of events and residences.
Mini vans will be allotted for transport of media persons and journalists.
Buses will be allotted for transport of members of delegations who shall participate in the conference. There will be (80) buses available for their transportation. Buses will shuttle between hotels and the Center of Conferences.

Details of vehicles are obtainable from the following websites:
www.un.org.
www.dohafinan.com